Privacy Policy

Last updated: October 26, 2025

This Privacy Policy explains how TimeOffLedger (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our services or visit our website.

We are the data controller responsible for your personal information. Please read this policy carefully to understand what data we collect, why we collect it, and how you can exercise your rights.

Legal Basis for Processing

We process personal data to provide and improve the TimeOffLedger service in line with our Terms of Service.
We also use your data for legitimate business purposes — such as accounting, support, security, product improvement, and marketing — and when required to comply with legal obligations.

Information We Collect

When you use our website or TimeOffLedger app, we collect several types of information:

  • Identity Data: Your first and last name.

  • Contact Data: Email address, phone number, and billing address.

  • Financial Data: Payment details (processed securely via Stripe).

  • Technical Data: IP address, browser type, device information, and operating system.

  • Usage Data: Pages visited, features used, dates and times, and performance data.

  • Profile Data: Preferences, feedback, and communication settings.

  • Location Data: Used to display prices and settings in your local currency.

  • Aggregated Data: Anonymous usage statistics to help us understand trends and improve our services.

How We Collect Data

We collect data in the following ways:

  • When you sign up, fill out forms, or contact us via email.

  • Automatically, when you browse or use the TimeOffLedger platform.

  • When you connect through Google or other integrations — in accordance with each provider’s API and privacy rules.

How We Use Your Data

We use your information to:

  • Create and manage your TimeOffLedger account.

  • Process payments and send invoices.

  • Communicate important updates, product tips, and account information.

  • Provide customer support and respond to inquiries.

  • Improve our website and app functionality.

  • Conduct internal analysis and product development.

  • Comply with applicable laws and regulations.

Payments

Payments are securely processed by Stripe, our trusted payment provider.
TimeOffLedger does not store full card details — only the last four digits, card type, and expiry date to help identify your payment method.

Sharing Your Data

We may share your data with:

  • Our trusted third-party service providers (for hosting, analytics, and payment processing).

  • Professional advisors (such as accountants or legal representatives).

  • Government authorities, if legally required.

All third-party processors are contractually bound to use your data only in accordance with our instructions and to maintain confidentiality and security.

International Data Transfers

Your data may be transferred and processed outside your country of residence.
We ensure all transfers are protected through standard contractual clauses or equivalent safeguards that comply with GDPR and relevant laws.

Data Security

We use SSL/TLS encryption to protect your data in transit.
Access to personal data is restricted to authorized employees and contractors under strict confidentiality agreements.
We regularly review our systems to ensure your data remains secure.

Data Retention

We keep your personal information only as long as necessary:

  • Active accounts: retained while your subscription is ongoing.

  • Inactive or cancelled accounts: deleted after 18 months of inactivity.

  • Payment and legal records: retained for up to 6 years to meet legal obligations.

  • Support messages: automatically deleted after 12 months.

Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Correct inaccurate or incomplete information.

  • Request deletion of your personal data.

  • Restrict or object to certain data processing.

  • Request a copy of your data in a portable format.

To exercise these rights, contact us at hello@timeoffledger.com.
For security, we may ask for proof of identity before fulfilling certain requests.

Marketing

We may send you helpful product updates, tips, and relevant offers from TimeOffLedger.
You can unsubscribe at any time via the “Unsubscribe” link in our emails or within your account preferences.

We never sell your personal data or share it for third-party marketing purposes.

Cookies

We use cookies to enhance your browsing experience, analyze usage, and improve our website.
You can manage or disable cookies in your browser settings.
Learn more in our Cookie Policy.

Children’s Privacy

TimeOffLedger is not intended for users under the age of 16, and we do not knowingly collect data from minors.

Feedback and Complaints

If you have concerns about our data practices, please email us at hello@timeoffledger.com.
You also have the right to contact your local data protection authority.

Changes to This Policy

We may update this Privacy Policy from time to time.
Any updates will be posted on this page, and significant changes will be communicated via email.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us:
📧 hello@timeoffledger.com

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