How It Works2026-02-21T22:32:55+00:00

How It Works

TimeOffLedger is designed to get your organization up and running in minutes — not days. From setup to approvals, everything is structured, automated, and easy to manage.

From Setup to Approval — It Just Works

TimeOffLedger is designed to remove confusion and replace it with clarity. Whether you’re managing a small or large team, multiple branches or clinics, hospitals, shops, enterprises or companies. The process remains simple, structured, and reliable and helps with workforce planning,  avoiding staffing conflicts and ensuring smooth operations.

5 Min

Quick Setup

100%

Real-Time Leave Visibility

0%

Manual Approval Hassles

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Works For You & Your Team

TimeOffLedger isn’t just a leave booking tool — it’s a smarter way to manage team availability and employee absence.

Clear Visibility

Businesses that switch to TimeOffLedger gain better visibility and improved planning.

Stronger Communication

With smoother communication teams stay aligned, managers stay informed, and employees feel more valued.

Replace Paperwork With Clarity

Instead of spreadsheets, email chains, and manual tracking, TimeOffLedger gives you everything in one secure platform

Individual Calendars For Every Employee

Each team member gets their own personal leave dashboard. They can view past and upcoming leave, track remaining allowance, plan time off for this year or next and avoid overlapping requests.

Calendar integrations allow syncing with Outlook, Gmail, and Apple Calendar — so schedules stay connected everywhere.

Instant Email Notifications

No more lost forms or chasing approvals. Employees simply select their leave dates, submit the request and manager approves or declines in one click. Automatic notifications keep everyone updated in real time.

Everything is visible at a glance

The Live Team Wallchart — With Smart Controls

Your interactive wallchart gives you an instant overview of who’s in and who’s off. Use it to plan coverage during busy periods, avoid staffing clashes, monitor team availability and approve requests quickly

No unnecessary complexity

Complete Leave Management — All In One Place

We understand that business owners and HR teams do not want another complicated tool.

Departments & Team Control

Organise staff into departments, assign managers, set minimum staffing levels, and prevent scheduling conflicts before approval.

Global Public Holidays

TimeOffLedger supports public holidays across 250+ countries and regions — ideal for remote and international teams.

Smart Work Schedules

TimeOffLedger assigns each employee a structured work schedule with clear working hours and calendar visibility, ensuring accurate leave tracking and better team planning.

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Multiple Leave Types

Handle all absence types, including

Handle any type of absence – annual leave, sickness, maternity and
paternity, unpaid leave, compassionate and meetings.

Trust by leading organizations

“TimeOffLedger has completely simplified how we manage staff leave. Approvals are faster, visibility is clearer, and our HR team saves hours every month.”

Michael Turner, HR Director

“The platform is incredibly easy to use. Our employees love being able to request time off in seconds, and managers can approve without delays.”

Sarah Mitchell, Operations Manager

“For the price, it’s unbeatable. We moved away from spreadsheets and instantly gained better control over PTO tracking and reporting.”

Daniel Rodriguez, Finance Manager

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frequently asked questions

Can I track unpaid leave?2026-01-25T17:46:09+00:00

Yes, unpaid time is fully favoured and recorded properly.

What are some of the ways employees make requests for leave?2026-01-25T17:45:08+00:00

I have communicated via email or even through the platform itself.

Whether it has a flexible PTO.2026-01-25T17:46:33+00:00

Yes, flexible time off policies such as rollover, accrual and unlimited PTO.

Is it possible for managers to monitor screen time during leave?2026-01-25T17:46:55+00:00

It is possible to deactivate the screen-time notifications for the employees who are on approved leave.

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