About Us
TimeOffLedger was built with one simple goal — to eliminate the confusion and inefficiency of traditional leave tracking. Spreadsheets get messy, emails get lost, and visibility disappears.
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At TimeOffLedger, we believe managing employee leave should be simple, transparent, and stress-free.
Businesses today operate in fast-paced environments. Teams are distributed. Workplaces are global. Policies vary. Yet many organizations still rely on outdated spreadsheets and manual processes to track employee leave. TimeOffLedger is a modern employee leave management system designed to eliminate confusion, reduce administrative workload.
Improve productivity
workforce visibility
What We Stand For
Simplicity
Powerful features without complexity
Transparency
Clear visibility for employees, managers, and HR
Reliability
Accurate tracking you can depend on
Whether you’re a startup or an established company, built for growing teams.
What Makes TimeOffLedger Different
Unlike complicated HR systems that require weeks of training, TimeOffLedger is designed to be intuitive from day one. Everything works together in one centralized system. No unnecessary features, No technical barriers, Just efficient absence management software built for real businesses.
We strive to simplify leave management for modern teams. Our goal is to replace manual processes with clarity, efficiency, and control.
We operate with transparency, reliability, and accountability. Your data, your team, and your trust are always treated with the highest standards.
We understand the challenges of managing workforce availability. TimeOffLedger is built with practical insight to deliver accurate, dependable results.
- STEP 1
The Problem with Traditional Leave Tracking
Many businesses still rely on spreadsheets, paper forms, or long email threads to track absences. These outdated methods create confusion, errors, and unnecessary delays.
- STEP 2
The Impact on Teams
Manual processes lead to mistakes, miscommunication, and lost productivity. Without clear visibility, planning becomes harder and teams lose valuable time.
- STEP 3
The TimeOffLedger Solution
TimeOffLedger centralises everything in one secure platform. Teams gain real-time visibility into availability, approvals, and leave balances — without the chaos.
Delivering Measurable Recruitment Success
Approval Efficiency
Automated workflows eliminate back-and-forth emails, helping managers approve leave requests faster.
Time Saved on Admin Tasks
Businesses reduce manual tracking and spreadsheet errors, saving valuable HR hours every month.
Accuracy in Leave Tracking
Real-time leave balances, accrual tracking, and centralized records ensure precise reporting and zero confusion.
frequently asked questions
Say goodbye to scheduling conflicts and panicking when trying to arrange cover for absences or leave. Our system takes away the stress by combining all your holiday bookings into your regular calendar, giving you total visibility the second a leave request is lodged. Providing visibility for both you and your staff on holiday leave means everybody is aligned and you’ll have transparency to plan well ahead of time.
Clarity is extremely important for employees. With TimeOffLedger, you’ll be able to offer this in abundance with a transparent and accessible holiday booking planner that’s super easy to use. Staff will know exactly how much holiday allowance they have left, and be able to see when other colleagues are off too to allow for seamless planning and coordination of tasks.
Managing resources can be a fine balancing act for a business, that’s why our holiday booking system can be your best friend. Our handy interactive wallchart provides great visibility so you can check who’s in and who’s not. A quick glance at the chart and you’ll have a complete overview to help you allocate your resources efficiently.
Yes. It provides a clear dashboard to monitor team availability, track approved, pending, and rejected requests, generate absence reports, and analyze patterns — enabling data-driven decisions for workforce planning and performance reviews.
Absence requests follow a structured workflow: employees submit requests, managers/admins review and approve or reject instantly, and balances update automatically. All actions are recorded, preventing miscommunication and lost requests.
The system automatically deducts approved leave, prevents overbooking, displays remaining entitlement, and keeps a full leave history. Admins can also define and adjust annual leave allowances anytime.
It allows you to assign location-based public holidays, manage workplace-specific policies, track absences per branch, and maintain compliance with regional rules — all from a centralized system.
TimeOffLedger handles all absence types including annual leave, sick leave, emergency leave, leave in lieu, unpaid leave, and custom leave types. Policies can also be customized to fit your organization’s requirements.
Certainly will. In fact, saving time is the number one main benefit that our customers get from using TimeOffLedger.
The first big saving is that your employees request time off in the desktop. So they don’t have to pester you with questions or start a back-and-forth on email.
Next, you’ll have all those employee holiday requests and bookings instantly show on your calendar, so you can see which employees are off and when. You don’t need to update a spreadsheet or record of how much sickness they have taken or how much holiday allowance someone has left. All that is done for you, instantly. Just think about how much time that saves, and how many interruptions it’ll spare you?
What absence management software does is take all those different pieces of the jigsaw puzzle to arrange time off work — spreadsheets, paper forms, a shared calendar, and maybe back-and-forth on email. And puts it all into one single system that’s always up to date. A single source of truth, full visibility.
So when your employees request a day off, all your calendars are instantly updated, and the reasons for employee absences are tracked, you can then identify patterns, report on them and spot absence trends if you need to. Holiday allowance is tracked and reconciled, so all your employees can see how much time off they have left and when they’ve taken time off. A whole lot of visibility that you can’t get from spreadsheets!
A leave management system, or absence management system, is an easy-to-use platform that allows employees to view their holiday allowance and request time off – all in one place! It also helps managers approve requests and see who is taking time off, making it easier than ever before to assign resources and staff, especially during busier times of the year.
Yes. TimeOffLedger offers a 30-day free trial with no credit card required. Billing is transparent, secure, and processed via PayPro Global, supporting credit cards and bank transfers.
It automates leave balance calculations, accrual updates, proration adjustments, approval workflows, carry-forward limits, and reporting. This eliminates manual tracking, formula errors, and double-checking spreadsheets.
There are three roles:
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Admin: Full control over company settings, users, and policies.
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Manager: Can approve leave for their team without accessing sensitive configurations.
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Standard User: Can request leave and view personal balances only.
TimeOffLedger adapts to your company’s policies. You can configure annual allowances, accrual schedules, pro-rated leave, tiered leave, carry-forward rules, maximum employees absent per day, approval requirements, and even customize settings for individual employees.
Yes. You can create multiple workplaces under one company, assign employees to specific locations, automatically apply location-based public holidays, and manage global teams accurately, even with non-traditional weekends.
TimeOffLedger prevents miscalculations, overlapping leave, policy violations, and confusion caused by manual tracking, shared calendars, and emails. It automates leave management, ensuring accuracy and visibility across teams.
Yes, unpaid time is fully favoured and recorded properly.
I have communicated via email or even through the platform itself.
Yes, flexible time off policies such as rollover, accrual and unlimited PTO.
It is possible to deactivate the screen-time notifications for the employees who are on approved leave.
