Team Availability Planner

Managing staff availability should never be a guessing game

Your all-in-one staff leave planner

See your entire team’s availability at a glance — one shared calendar showing who’s off, when, and where, so managers can plan coverage before approving a single request.

TimeOffLedger timesheets feature illustration

This is where managers get visibility. Need to set up leave policies and accrual rules first? That lives on the Smart Leave Management page.

Keeping your employee holiday tracker up to date can feel like just another admin burden weighing you down.

TimeOffLedger offers a streamlined solution. We’ve got you covered with our slick staff leave planner, designed to help you manage holiday requests. All your annual leave is automatically recorded and tracked, and your calendars are instantly updated, for a huge weight off your shoulders.

Discover the magic of a staff leave planner that provides seamless integration with your calendar today with no spreadsheets, no confusion and no overlapping leave surprises.

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What are the benefits that come with a staff leave planner you ask?

Slick workflow

You won’t need any scrappy holiday request forms anymore. Simply log in to TimeOffLedger, check the staff leave planner and click the days you want off work. Done in an instant.

Holiday control

Every holiday request is recorded and tracked as it’s happening, giving you live notifications the second a request is made. You can see a tally of how many days off anyone has taken and what balance they have left.

Updated calendar

Feed all your holiday bookings directly into your regular calendar. The instant anyone books a holiday—bang, calendars and schedules are all updated.

Stress-free coverage

Tired of coming to work and wondering where somebody is? Take a glance at your interactive staff leave planner and you’ll have daily and weekly updates at your fingertips, keeping you in the know.

No spreadsheets

You’ll get so much time back to yourself. You won’t have to fiddle about with awkward spreadsheets, and your team won’t need to keep asking how much holiday allowance they have left.

Built-in public holidays

Location-based public holidays are built into the calendar automatically, so a UK bank holiday and a US public holiday never catch your team planning off guard.

Hassle-Free Leave Management

Some of the features included
in our employee leave planner

Automated tracking and recording

Instant calendar updates

Seamless calendar integration

Live notifications

Leave balance tracking

Interactive wallchart

Loved by Everyone

Built for teams that are done fighting spreadsheets — simple enough to set up today, powerful enough to scale with you.

No More Spreadsheet

Skip manual updates—everything is handled in one simple place

Quick & Easy Booking

Check allowance and book time off in just a few clicks

Better Planning

Smart Leave Benefits

Using a structured leave planner helps reduce scheduling conflicts, improves team coordination, and boosts overall efficiency. It prevents staffing shortages, ensures fair leave distribution, and supports better workforce planning—leading to higher productivity with improved visibility.

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Smart Insights

Actionable Reports

TimeOffLedger provides clear annual summaries, tracks leave utilization, and offers department-level insights. With easy filtering by workplace and time period, you get accurate data to make informed decisions instead of guessing trends.

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Flexible Fit

Built to Scale

The Staff Leave Planner is ideal for small businesses, growing startups, multi-location teams, healthcare clinics, retail shops, and corporate environments—adapting seamlessly as your team and needs expand.

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Staff booking systems you can use globally

Every country is covered, from Andorra to Zambia. TimeOffLedger supports over 3,000 regions from around the world.

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246+

Countries and 3000+ Regions

2,500+

Holidays tracked yearly

Paid holiday leave
Sick leave days
Maternity leave time
Paternity leave time
Unpaid leave time
Bereavement leave time
Compassionate leave time
Jury duty leave
Personal leave day
Work from home

Need help finding the right solution?
Speak with one of our experts today.

get in touch

Call us +1 775 522 9719

know more about us

frequently asked questions

How can TimeOffLedger’s staff leave planner help boost productivity for my business?TimeOffLedger Team2026-09-13T17:45:36+00:00

How can TimeOffLedger’s staff leave planner help boost productivity for my business?

Say goodbye to scheduling conflicts and panicking when trying to arrange cover for absences or leave. Our system takes away the stress by combining all your holiday bookings into your regular calendar, giving you total visibility the second a leave request is lodged. Providing visibility for both you and your staff on holiday leave means everybody is aligned and you’ll have transparency to plan well ahead of time.

Will a staff leave planner improve employee satisfaction?TimeOffLedger Team2026-09-13T17:45:37+00:00

Will a staff leave planner improve employee satisfaction?

Clarity is extremely important for employees. With TimeOffLedger, you’ll be able to offer this in abundance with a transparent and accessible holiday booking planner that’s super easy to use. Staff will know exactly how much holiday allowance they have left, and be able to see when other colleagues are off too to allow for seamless planning and coordination of tasks.

What advantages does TimeOffLedger’s employee holiday booking system offer for effective resource management?TimeOffLedger Team2026-09-13T17:45:37+00:00

What advantages does TimeOffLedger’s employee holiday booking system offer for effective resource management?

Managing resources can be a fine balancing act for a business, that’s why our holiday booking system can be your best friend. Our handy interactive wallchart provides great visibility so you can check who’s in and who’s not. A quick glance at the chart and you’ll have a complete overview to help you allocate your resources efficiently.

Team Availability Planner

See your entire team’s availability at a glance — one shared calendar showing who’s off, when, and where, so managers can plan coverage before approving a single request.

This is where managers get visibility. Need to set up leave policies and accrual rules first? That lives on the Smart Leave Management page.